How To Block Senders Name: Outlook

Yes, me again, raving on about how to deal with spam emails.

Today I have good news.

I get hundreds emails every day that are spam often from the same name.

One of the issues that filters have trouble dealing with is spammers that use one name but different sending email addresses.

Now, I have found the fix but, use it wisely.

FIX: Message Rule for Senders Name

1. Right click on message (inbox), Rules / Create Rule
2. Tick “Move the item to folder” and select folder (Deleted Items) * (do not select From)
3. Advanced Options – Rules Wizard – Tick ‘from’
4. Advanced Options – Rules Wizard – Step 2 click on the senders name which opens a Rule Address window. In the FROM field, remove the pre-selected name and type in the name you wish to filter.  Click OK, Check Names will report it does not recognise the address, disregard and Cancel which takes it back to Rules Wizard.  Click on finish.
   Microsoft Outlook – We can’t save your rule yet because a value is missing – click on OK
5. Back at your inbox, reselect the email, right click Rules / Manage Rules & Alerts – you will see the new Rule just added, click on Run Rules Now.. select the new rule & Run Now and watch it move the message to the Deleted folder.

You have successfully created a rule that deals with the senders’ name (not email address).  In future, the rule rule will remove all emails addressed to the name not the email address.

* Ticking the first box [ ] From.. creates a rule for the senders email address not the senders name.

The fix works but, use it wisely.  If you add “the word” as the term, then every sender with the words “the” and “word” will be deleted.

Another word of advice: there are many ways of adding rules but the way descrivbed above is the only way to bypass Microsoft values.

Once the above rule has been created, you can reuse the rule and add more names to it.

1. Right click on email and select Manage Rules and Alerts
2. I renamed my NAME rule to Filter By DISPLAY name so it would stand out, but click on the rule that you just created.  It will display the Rule description (below), click on the (from) name to open Rule Address.
3. In the From: field, type ; + name you wish to add
4. Check names will report not recognising the name but disregard by clicking cancel, Click OK and YES with the next “Are you sure” message

The new name will be added but it will not remove the message until you RUN the rule.

Repeat Step 5 (above) and from now on, all messages with the name will be moved.

It may seem like a lot of work but I have managed to considerably reduce the number of spam messages making it to my inbox.

Have fun

Cheers

Brian